Who this notice covers
KODI is the name supplied for this service. The registered operating entity, postal address, and public privacy contact have not yet been provided. Landlords and property managers decide what tenant information to enter and are responsible for providing tenants with an appropriate notice. KODI provides the software used to manage those records; the parties’ precise legal roles should be confirmed before publication.
Information used
Depending on how the service is used, KODI may store account names and email addresses; business name and contact details; property, unit, tenancy, rent, deposit and balance records; tenant names, phone numbers, email addresses, optional identity-document numbers, emergency contacts and next-of-kin details; water readings, invoices, payment amounts, dates, references and payer details; staff actions and audit records; and privacy requests and terms acknowledgments.
Do not enter information that is not needed to administer a tenancy. Identity numbers and emergency or next-of-kin details should be collected only when the landlord considers them necessary and has an appropriate basis to do so.
Why it is used
- To provide sign-in, property records, billing, receipts, payment matching, maintenance tracking and audit history.
- To help landlords and caretakers administer tenancies and communicate operational rent or service reminders.
- To protect accounts, investigate errors, prevent abuse and respond to privacy requests.
Services and sharing
KODI uses Lovable Cloud for the app’s database, account authentication and hosting. When a landlord connects Safaricom C2B, payment event details are sent by Safaricom to KODI so they can be matched to that landlord’s records; tenant funds go directly to the landlord’s Till or Paybill, not to KODI. If a user chooses to open a WhatsApp link, the number and message are shared with WhatsApp. Email or SMS delivery providers, if enabled for a deployment, must be confirmed by the operator before this notice is final.
KODI does not currently include an in-app advertising or marketing analytics SDK based on the code reviewed. Hosting and security telemetry outside the app code should be confirmed with the service operator.
Storage, security and retention
Account sessions and essential display preferences use browser storage. Account and business information is stored in KODI’s hosted database with account and business access controls. No fixed retention period has been approved. Records may remain while needed to operate the account, preserve financial and audit history, resolve disputes, meet legal obligations or protect the service. A deletion request is reviewed; it does not automatically erase financial or audit history.
Your choices and requests
Account holders may ask for access to, correction of, or deletion of their personal account information using Privacy & legal while signed in. A tenant who does not have a KODI login should first contact the landlord or property manager who entered their information. The public privacy email and postal address are not yet supplied.
Operational reminders are not marketing messages. Ask the landlord managing the property to correct contact details or stop reminders. A separate marketing mailing list is not currently offered.
Children
KODI is intended for adult landlords and property staff, not for children to create accounts. Landlords should avoid entering children’s personal information unless it is necessary, lawful and appropriately handled.
Updates
Material changes will be reflected here and account holders may be asked to acknowledge a new version before continuing. The current draft version is 8 November 2026.